laptop-with-mediaYou got into this business to give massage—but how much of your workday do you spend doing other things, such as filing, billing, scheduling and answering the phone? Those tasks are critical to running a business, but they’re not necessarily what you want to be doing.

If you find you’re taking too much time handling the day-to-day details of your practice, software might be the solution.

This roundup of business software represents only a handful of the many efficient products out there that can take the place of an administrative staff member, which is especially helpful if you’re a solo practitioner without employees.

Use software to book and reschedule sessions, send appointment reminders, file SOAP notes, handle cancellations, follow up with clients you haven’t seen in a while, track retail sales, deploy your e-newsletter—and book a massage for yourself after a hard day’s work.



This cloud-based, fully automated service for business appointment books provides automatic voice, text and email reminders. Using this service can significantly decrease your no-shows. It’s compatible with Google Calendar, Outlook Calendar, Office 365, Microsoft Exchange, iCalendar and many other existing calendar products.

Apptoto •



With this scheduling software, clients can view your real-time appointment availability and receive immediate confirmation and reminder emails; and you’ll receive notifications of booked appointments. In addition to mobile app access, Booksy Biz features scheduling widgets you can embed into your website and Facebook page.

Booksy •



Designed for massage therapists, Click4Time’s premium online practice management and appointment booking software automates client administration and communications. You can take appointments and payment for services online 24/7; manage client history with e-SOAP notes and e-charting; accept new clients with e-referrals; and send automated reminders by email, SMS or push notification.

Click4Time Software Inc. •



With a few simple taps, you can create comprehensive SOAP notes, send clients personalized email reminders and analyze treatment effectiveness in real time. Aspire, now in beta testing, is available for therapists to try out now. Engage with clients while creating a clinical experience they will appreciate, and see your practice thrive.

Aspire Inc. •



This Web-based software, which also works well on mobile devices, features easy-to-use tools to power your massage business, in the office or on the go. It includes online scheduling, payment processing, client management, reports, balance tracking and appointment reminders.

Artichoke •



This Web-based product was created to help reduce the stress of managing a massage therapy business. ClinicSense features easy-to-use SOAP notes, online appointment scheduling, online intake forms, email appointment reminders, and billing and payment tracking.

ClinicSense •



This Web-based software can help you manage clients’ care through online booking, scheduling, charting and receipts. You can also keep client and staff profiles; create, sell and reload gift cards; print reports; and send appointment notifications. Pricing is based on features selected and the number of practitioners in your business.

Jane Software Inc. •



Eliminate paper charts and filing cabinets—SOAP Vault is a Web-based charting program specifically designed for massage therapists to create and keep client SOAP notes. Secured with 256-bit SSL encryption, this program can be used anywhere you can connect to the internet; you can also save files to PDF to share with other providers.

SOAP Vault •



MassageBook offers therapists a free online profile with seamless online booking and scheduling; easy accounting and client management tools; a simple payment solution for clients booking online; interactive SOAP notes; easy integration into your business’ Facebook page; and tools to help your business get found in online searches.

MassageBook •



This software is designed to power your peace of mind. Organize your appointments, create client profiles and collect hassle-free payments automatically. Bring in more clients with marketing tools and the MINDBODY app, and keep your schedule full using appointment reminders and confirmations.




Establish an extra massage income stream by applying to become a therapist with Soothe, a company that dispatches massage therapists to provide on-demand massage in clients’ homes, offices or hotels. Or unwind on your day off—use the service online or via its mobile app to schedule a massage for self-care.

Soothe Inc. •



Timely is appointment software for service-based businesses such as beauty and hair salons, massage therapists, health clinics and fitness trainers. With a color-coded calendar, you can easily organize your business, staff and clients. Other features include appointment reminders, point-of-sale capability, financial reporting, and add-ons for accounting and other functions.

Timely • 


For more software to help manage your practice, visit